AP / AR
Cash in faster.
Cash out controlled.
Active AP and AR management that treats working capital as the asset it is. Vendors paid correctly. Customers chased systematically. Cash flow reported in real time.
Included in
Operations
Executive
$312K
AR recovered in 90 days from aged receivables
82%
Recovery rate on previously unworked AR
11→1.4
Days to invoice — field service client
$1.2M
Working capital freed from billing cycle compression
The Real Problem
AR isn't a report. It's a collections function — and most businesses don't run one.
Most AR processes consist of sending an invoice and hoping. When payment doesn't come, nobody chases — or somebody chases awkwardly, once, and drops it. Meanwhile, cash that belongs to the business sits on a spreadsheet aging past 60, 90, 120 days.
On the AP side, invoices get paid late or early for the wrong reasons, vendor relationships suffer, and cash flow is managed by whoever has time to look at the bank account. Both problems are fixable. They just require a function, not a hope.
What's Included
Six core deliverables
Invoice Processing & Dispatch
01
AR invoices issued accurately and on time — matched to contracts, purchase orders, or delivery notes. No invoice goes out wrong. No invoice goes out late. Billing schedule enforced.
Collections Management
02
Systematic follow-up on outstanding receivables: reminder cadence, escalation triggers, and direct engagement with slow-paying customers. We chase professionally and persistently.
AR Aging Analysis
03
Weekly aging report reviewed with actionable commentary — what's at risk, what needs escalation, what should be written off. No surprises at quarter end.
Vendor Invoice Processing
04
AP invoices coded, approved, and queued for payment according to your payment terms and cash flow position. Duplicates caught. Errors flagged before payment.
Payment Run Management
05
Scheduled payment runs executed accurately — the right vendors, the right amounts, on the right dates. Bank transfer files prepared and submitted. Payment confirmations recorded.
Cash Flow Impact Reporting
06
Weekly AR/AP summary showing projected cash inflows and outflows. Decision support for timing of discretionary payments and collection prioritisation.
How It Works
From assessment to running
01
AR & AP Audit
We review your current aging, billing backlog, overdue balances, and payment processes. We identify what can be recovered immediately and what process changes will prevent recurrence.
02
Immediate AR Recovery
For clients with significant aged AR, we begin the recovery process immediately — structured outreach, payment plan negotiation where needed, and escalation where appropriate.
03
Process Implementation
New billing workflow, collections cadence, and AP approval process designed and implemented. Integrated into your accounting system (Odoo or existing tool) and communicated to the team.
04
Ongoing Management
OPS runs AR and AP as an ongoing function. Invoices out, collections active, AP processed, cash flow reported weekly. Working capital treated as a managed asset — not an afterthought.
OPS Accounting & Bookkeeping Practice
"We had $380,000 sitting in aged receivables that nobody was working. OPS recovered $312,000 of it in ninety days. That's not accounting. That's cash."
Ready to hand it off?
Accounts Payable & Receivable that actually works.
Start with a free back-office assessment. We review your current setup, identify what's missing, and re
